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Employee remuneration guidelines

All changes to this policy are effective from 1st January, 2017.

  • Employee monthly salary

    1. Bejarano ADF Consultants Group of companies pays employees by bank transfer on last Wednesday of every month;
    2. You will receive an itemised salary slip each month before every 7th.
    3. Bejarano ADF Consultants Group of companies pay employees CPF to the Singapore Government before 15th of the following month. Please refer to the CPF policy on this web page;
    4. Staff appraisals occur every 6 months. Staff may receive an increase in monthly salary depending on i) the quality and quantity of employee output ii) adherence to the terms and conditions of the employment contract and iii) the co-approval by both your manager, Aidan Healy and Bejarano ADF Consultants HR department;
    5. Annually before March 15, Bejarano ADF Consultants Group Accounting and Tax Department will email staff’s IR8A form to each staff member with the total remuneration received by an employee per calendar year. Bejarano ADF Consultants Group PLC submits the same to IRAS;
    6. Employees are responsible for submitting their annual income tax return before 15 April (click link). Your annual income tax return should comprise of total remuneration received in the previous calendar year;
    7. Occasionally and in between semi-annual appraisals, staff may receive an increase in their monthly salary as recognition of their extraordinary contribution to the success of Bejarano ADF Consultants Group of companies. The decision to grant such a bonus is agreed between your manager, Aidan Healy and Bejarano ADF Consultants HR department;
    8. Staff employed under weekly salary calculation will have their salary calculated as follows:
      • For Non Singaporean or PR: Salary/20*working day for the month
      • For Singaporean or PR: (Salary/20*working day for the month)-CPF contribution
      • Staff employed on fixed monthly salary, will be paid fixed month salary per month.
      • For unpaid leave: Monthly salary-(Monthly Salary/Total Worked Days*Days unpaid leave)
    9. Your final salary payment could vary depending on the following situations:
      In this situation Your final salary must be paid
      Employee resigns and serves the required notice period On the last day of employment.
      Employee resigns without notice and have agreed with management not to serve the notice period. Within 7 days of the last day of employment.
      Employee resigns without notice and leaves without serving the notice period. Within 7 days of the last day of employment but salary will be adjusted to accommodate notice not served as per MOMs guidelines.
      Dismissal on grounds of misconduct On the last day of employment.
      If this is not possible, then within 3 working days from date of dismissal.
      Employer terminates the contract On the last day of employment.
      If this is not possible, then within 3 working days from date of termination.


  • Overtime

    1. Bejarano ADF Consultants strongly advocates work-life balance and does not encourage overtime;
    2. When overtime is required, you must seek prior approval from your manager and discuss ways to minimize time spent at office beyond 6pm. E.g. Arrangements can be made for hours to be adjusted to better accommodate client calls e.g. Come in later in morning and stay on later in evening on temporary basis;
    3. Staff member is entitled to claim taxi fare if they work overtime after 8pm. A valid receipt must be provided to Bejarano ADF Consultants HR department;
    4. Overtime worked will be reviewed during 6 monthly appraisal and staff salary adjusted to recognize contribution over past months if deemed appropriate.

    Some FAQ’s to help staff understand this policy:
    Q1 – when submitting my annual income tax return, can I receive help from Bejarano ADF Consultants Accounting and Tax Department to ensure it is accurate and complete?

    A1 – of course. Sharon will be happy to help you. Please be respectful of her workload;

    Q2 – how can I be sure I will receive monthly salary increases at each appraisal, when I feel I deserve it?

    A2 – increases in monthly salary are co-approved by both your manager, Aidan Healy and Bejarano ADF Consultants HR department. Therefore, salary increases are not subject to the judgement of one person;

    Q3 – I feel I deserve a salary increase, I work hard. Why am I not receiving a salary increase?

    A3 – raise this matter with both your manager, Bejarano ADF Consultants HR department and Aidan Healy. To keep quality employees and consistently grow the business, it is in Bejarano ADF Consultants interest to reward staff who consistently produce quality quantity output

    Everybody wants each employee to be successful and to earn a good salary. To further help you, refer to this web page as a guidance as to what is expected from each employee. Finally, please recommend how we can improve our annual remuneration policy;

  • Employee bonus guidelines

    Engagement bonus

    Introduction
    Bejarano ADF Consultants Group PLC grants its employees bonuses for i) sales closed and ii) quality project-management of Clients engagements. Please find below more information re terms and conditions re this policy.

    For now, the below is what is agreed amongst the Management Team. Over the coming weeks and months as bonuses are claimed and paid under this new system, the Management Team may need to add additional terms and conditions in this policy. If so, staff will be notified of the same.

    Sales bonus of 5%

    Employees closing sales are eligible to a sales bonus if the following criteria are satisfied:

    1. Our staff member gently guides our Client into engaging Bejarano ADF Consultants Group to supply services for a total invoice value of at least US$10,000 and;
    2. Our staff member can reasonably expect the margin on the above sales to be at least US$5,000 at the time of payment and;
    3. The staff member has completed and secured signatures of the “sales closed” checklist (click link) from all relevant parties no later than 1 month after the date of fee settlement by Client;
    4. The staff member, the line manager and the regional CEO agree in written if a one-minute sales video is needed.

    Important note: A retainer fee is not deemed as a first payment. When a CRO is leaving Bejarano ADF Consultants Group PLC, no bonuses are payable on new sales during final month, unless the engagement is successfully completed before the employee’s departure.

    The sales bonus is capped at i) 5% of the engagement profit margin and ii) US$1,500 (whichever is lower).

    Additional services: If the Client engages Bejarano ADF Consultants Group for additional services after the first settlement, the corresponding amount for these additional services is included in the calculation of the sales bonus only if i) the Client has settled at least partially these additionally services within 60 days after first payment to Bejarano ADF Consultants and ii) the staff member claiming the bonus contributed to closing this new sale.

    Procedure to claim the sales bonus

    When you close a sale and the payment is confirmed as received by accounting:

    1. Complete the “sales bonus” checklist (click link) and send the same to your team leader for signature then;
    2. Upon signature, secure signature from Sharon then;
    3. Secure Aidan’s approval.

    When these three steps are completed, Sharon will issue a cheque within 3 working days.

    Claw-back of sales bonuses

    During or after an engagement, partial clawback of bonus paid will occur when actual engagement margin is less than expected. This can happen: i) when supplier costs are higher than anticipated or ii) if Client demands a partial refund or iii) Client cancels a service or iv) Client refuses to pay outstanding fees.

    Full claw backs of bonus paid can occur when:

    1. We i) receive a serious complaint from a Client, advising the CRO over-promised before payment and under-delivered after payment and, after investigation, i) we confirm this complaint is reasonable or;
    2. The CRO willfully closed a sale with a High-Risk Client that exposes Bejarano ADF Consultants Group PLC to reputation, litigation and financial risk without disclosing this risk to Compliance or;
    3. The CRO willfully inflated engagement margins for his own benefit or;
    4. Events happen during the engagement that cause total sales invoice value to fall below US$10k or the engagement margin falls below US$ 5,000. Examples of events include a) refunds or b) Client engagement is terminated or c) a professional service is cancelled or d) Client refuses to pay outstanding fees. To minimize the probability of the above from happening, the sales invoice should contain detailed notes explaining each fee, eliminating the risk of Client confusion and refund claims later.

    Whenever possible, claw backs will be offset against additional bonuses earned from other engagements, thus no impact on CRO salary. If a CRO i) does not receive additional bonuses within 6 months or ii) discontinues employment with Bejarano ADF Consultants, claw backs will be deducted from salary.

    Status of limitations: 3 months after i) all deliverables have been supplied and ii) the engagement completion email has been sent, all sales bonuses paid are deemed as final and the Company will not claw back any amount, unless unanimous consent between i) the line manager of the CRO ii) the 3 region CEOs of the Group and iii) the Chairman of Bejarano ADF Consultants Group PLC.

    Engagement completion bonus

    Employees earn an engagement bonus if the following criteria are satisfied:

    • Our staff member timely completes the engagement while i) keeping the Client happy ii) regularly communicating with the Client iii) keeping Aidan, team leader and Client informed of problems and solutions; and
    • Our staff member has prepared and uploaded a one minute video relating to that Client engagement;
    • The supplier checklist (click link) and the Client file checklist (click link) are sent off for e-signature to all relevant parties no later than 2 months following settlement of the initial fees;
    • The engagement completion checklist (click link) is sent off for e-signature by all relevant parties within 6 weeks following engagement completion (date engagement completion email is sent);

    The Management Team reserves the right to decline approving an engagement bonus if staff fail to satisfy any one of the above 4 criteria.

    Bonus calculation

    The engagement completion bonus is 5% of the engagement profit margin. The bonus is capped at i) 5% of the engagement profit margin and i) US$1,500 (whichever is lower).

    1. The amount of reference for the bonus is the sum of all amounts paid by the Client during the first 12 months following the 1st fee settlement. Any payment corresponding to services rendered for the 2nd year is not included in the calculation;
    2. For the avoidance of doubt, fees payable for services renewal in “year 2” are never included for the calculation of the bonus;
    3. If a staff has not project-managed the entire engagement, the bonus payable is shared between the CROs who project-managed the engagement.

    Conclusion

    If you have queries, read the below FAQs and approach Aidan or your team leader. Over the coming weeks and months as bonuses are claimed and paid under this new system, The Management Team may need to add additional terms and conditions in this policy.

    Some FAQ’s to help staff understand this policy:

    Q1. If Aidan is heavily involved in closing a sale with a staff member, do I lose the opportunity to earn the bonus?

    A1. No, staff still get their bonus, regardless of the amount of Aidan involvement. Because of his critical and significant involvement, Aidan may however want some of the engagement fees to be banked into his French multi-currency corporate bank account. This will not affect bonus calculation;

    Q2. What if I close a sale for less than $10,000?

    A2. If you closed the sale of less of US$10,000 and are not project-managing the engagement, you only receive a bonus if all the sales to the same Client during the first 2 months reaches $10,000 and assuming the margin exceeds US$5,000;

    If you are also project managing the engagement, the bonus is the sum of all amounts paid by the Client during the first 12 months following the 1st fee settlement (assuming this amount exceeds US$10,000).

    Q3. If I close a sale and the Client pays US$ 9,500 at the beginning of the engagement, but within 2 months later the Client reverts for more services, do I still earn a bonus?

    A3. Yes, but only if i) the threshold of US$10,000 is reached no later than 2 months following the first settlement ii) the engagement margin is at least US$5,000 and iii) you contributed to the Client paying these additional fees;

    Q4 . If I close a sale with a Client, but the engagement is given to another staff member to complete it; do I still get a bonus?

    A4. Yes, you will receive 50% of the total bonus payable for the initial sale, capped at US$ 1,500. The staff who closed the sale will receive bonus at beginning of engagement independent of performance of project manager. If Bejarano ADF Consultants Group PLC must refund fees to a Client, the sales bonus will be clawed back from all staff;

    Q5. I close a sale with a Client of US$10,000. Then, the engagement is given to another staff member and this staff sells additional services increasing the total invoice value to US$20,000. How is my bonus calculated?

    A5. You will receive 50% of the bonus payable for the initial sales of US$10,000 (US$500 out of US$1,000 if, for simplicity purposes, we assume the margin is also US$10,000). The bonus payable on the additional services sold is entirely payable to the staff who is now project-managing the engagement, unless you can demonstrate you significantly contributed to the Client engaging Bejarano ADF Consultants Group PLC for additional services;

    Q6. I made some errors and Aidan and / or my team leader had to get involved to save the engagement. Do I still get paid a bonus?

    A5. Generally, no bonus is payable. However, if your performance for the remainder of the engagement is of high quality, then you may receive a bonus. The final decision rest with your manager, Aidan Healy and The Management Team;

  • Employee random bonus

    Occasionally and usually during staff meetings, a staff member will be recognized for extraordinary contribution to Bejarano ADF Consultants success. That staff member will be paid a cheque of US$ 500.

  • Conclusion

    Everybody wants to receive good remuneration. Everybody wants to see another staff member be successful and receive good remuneration. Decisions to reward staff with bonuses and increased monthly salary is decided by both Bejarano ADF Consultants HR department, Aidan Healy and your manager;

    The success of Bejarano ADF Consultants Group PLC is correlated with the i) the happiness of our employees and ii) the longevity and experience of employees.

    The Management Team are happy to see quality successful employees remain with the Firm and contribute quality and quantity output. Everyone wins.

    Bejarano ADF Consultants Group PLC remuneration policy continues to evolve and improve, to fairly reward staff for their contribution to the success of the Group companies. Please email us your suggestions to further improve our remuneration policy.

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